Reproduction Requests

Reproduction Requests

The copyright law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a patron makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that patron may be prosecuted for copyright infringement.

Reproduction Requests

For reproductions of Special Collections & University Archives materials please submit a reproduction request form


  • Photocopies and digital copies are made by departmental staff.
  • No more than 20% of any printed work will be reproduced.
  • No more than 20% or 125 copies (dependent on collection size) of an archival collection will be reproduced.
  • Reproductions may be restricted due to preservation concerns (e.g., tight binding, brittle pages).
  • Digital copies are transferred via email or through a file sharing service. Additional fees will be applied to other methods of transfer.
  • Each page of a bound item will have to be photocopied separately (e.g., items can never be photocopied in a double opening).
  • Additional fees may apply to specialized scanning orders (e.g., oversize formats, specialized reproduction instructions).



  • Black/White; up to 11" x 17": $0.25 each

Digital Copies

  • Scanned image; Color/Grayscale TIFF; Hi-Res (greater than 300dpi); up to 12" x 17": $15.00 each ($10.00 each for individuals affiliated with the University of California).
  • Digital camera capture; Color JPEG/PDF; Lo-Res (less than 300dpi); up to 8 1/2" x 11": $1.00 each.
  • Digital video; Duplication of existing DVD: $10.00 per DVD.


  • Standard shipping and handling (e.g., USPS Priority Mail): $5.00 flat rate
  • Special shipping and handling (e.g., FedEx, international mail): $10.00 + actual postage
  • Storage media (e.g., CD-R, DVD-R): $2.00 each
  • Printed digital copies: $1.00 each+ reproduction fees

Payment Options

  • We accept cash, personal checks (with proper ID), money orders, and UC departmental recharges. We do not accept credit or debit cards.
  • The state sales tax will be applied to all on-site requests and orders mailed to addresses in the state of California.


  • Researchers must obtain permission to publish text or images in any format, including digital (e.g., blogs, social media sites), from the owner of the copyright (see Title 17 United States Code above).
  • Purchase of reproductions from Special Collections & University Archives does not include publication rights.
  • Materials for which the UC Regents hold copyright will be subjected to a usage fee.
  • Usage Fees:
    • Commercial: $100.00 per image
    • Non-profit: $25.00 per image
    • Student thesis/dissertation: No charge


  • Publication of Special Collections & University Archives' materials which the UC Regents hold copyright must be acknowledged in the following format: "Used by permission of Special Collections & University Archives, UCR Libraries, University of California, Riverside."
  • Publication of Special Collections & Archives' materials which the UC Regents DO NOT hold copyright must acknowledge in the following format: "From the holdings of Special Collections & University Archives, UCR Libraries, University of California, Riverside"

For additional informations on our publication policies and fees contact
Special Collections & University Archives

Last modified: 1/8/2014 3:52 PM by S. Allison

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