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Simplified Treatment of Compact Discs

Simplified Treatment of Compact Discs

Streamlined Procedure for Housing Compact Discs That Come With Books and Periodicals

The following procedure addresses the choice of location for compact discs that come with books and periodicals that are housed in either Rivera Library or Science Library. Materials in Government Publications, Maps, Education Services and Special Collections departments, classifications ML and MT and departmental working tools are not affected by this policy.

We purposely use the term “compact disc” and not CD, DVD or CD-ROM (etc.) in order to treat all of these various “formats” the same. The fact is that though the content may vary, the carriers are all compact discs with a diameter of (usually) 4 3/4 inches, housed in jewel cases.

Some historical background: A library committee of several years ago examined the physical problems of compact discs in books and found that yes, they could circulate, but it was better for the physically somewhat delicate format if the disc was removed from the book and placed in a jewel case and housed in a more secure location. Special security strips are applied to the compact discs. In both Rivera and Science libraries, compact discs are housed behind the circulation desk in special cabinets and checked out to the patron across the desk. (The specifics of the circulation procedure are not addressed in this document.) Though that policy applied only to the CD-ROM (=computer file or electronic resource) format at the time, it now makes sense to expand the policy to include all compact disc media that are included with books in the Science and Rivera libraries. While at one time, the use of certain media was restricted by the equipment needed to read them, now, all of these various formats will play on the average microcomputer (PC or laptop). They are not precious or expensive, so there is no reason not to let the compact discs circulate.

To simplify matters to the greatest extent possible, the Cataloging/Metadata Services Department will catalog and designate the location for all compact discs with the following in mind:

  1. all compact discs that come with books will be housed in the same library as the book, regardless of the data on the disc
  2. all compact discs will be cataloged on the same record and receive the same Library of Congress classification number as the book they accompany
  3. all compact discs will be given the same location: rccd (Rivera Circ CD) or sccd (Science Circ CD), according to the location of the book they accompany, regardless of the type of data on the disc
  4. the book and the compact disc will receive separate barcodes and separate item records with appropriate location codes and “itypes”
  5. the system requirements of the compact disc will be made clear within the cataloging record, in note field 538 “System Requirements”
  6. the physical processing, labeling, security stripping, etc. will be handled as it currently is for the format CD-ROM (see CD-ROM Processing Policy and Procedures, rev. 1/11/2002)

hh 6/13/06, rev. 7/10/06, approved ss

Last modified: 6/22/2007 2:26 PM by M. Potter

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