LAUC-R General Meeting

10/17/2006, Rivera 403

2:00-4:00 p.m.

Members Present : Diane Bisom, John Bloomberg-Rissman, Kuei Chiu, Melissa Conway, Ann Frenkel, Ken Furuta, Patricia Hargis, Margaret Hogarth, Heidi Hutchinson, Krista Ivy, Judy Lee, Lynne Reasoner, Debbi Renfrow, David Rios, Sharon Scott, Gayatri Singh, Emily Stambaugh, Geetha Yapa, Michael Yonezawa

Agenda

1. Melissa called the meeting to order at 1:06.
2. The agenda was reviewed; no new items. Marie will not be giving the Assembly Delegate's report.
3. Welcome to new member, Gayatri Singh.
4. Minutes with a correction were approved by those attending; an email announcement will be sent out that, unless members respond by Monday, October 23, minutes will be considered approved.
5. Patricia was praised for the excellent refreshments.
6. Report from Past Chair
1. Last year was fairly quiet. LAUC-R did make formal responses both on the local and systemwide levels.
2. An annual report is coming soon.
3. Ken passed the gavel to Melissa.
7. Approve LAUC-R Committee membership
1. Diana is not sure about being chair of Committee on Committees, Rules, Jurisdictions and Elections (and systemwide representative).

                                                               i.      Sharon was asked to consider this.

2. Marie Bronoel is the Academic Senate Committee on Libraries member.
3. Ann Frenkel is the Academic Senate Committee on Courses member
4. Action Item: it was suggested that we add the dates that terms expire next to committee member's names on the committee list.
5. Michael moved to approve, Ken seconded. Motion passed with those present. An email announcement will be sent out that, unless members respond by Monday, October 23, the minutes of October 17, 2006 will be considered approved.
7. Update from LAUC-R Archives review from Heidi Hutchinson
1. This was an ad hoc group of past chairs.
2. They examined what was in the archives; the archives are now boxed up.
3. An inventory and finding list are available on the Special Collections site under California History.
4. There are 20 boxes. The last box includes the systemwide files from Margaret Mooney.
5. LAUC-R Archives Policy

                                                               i.      The policy describes what should be kept. A PAM may be made out of it.

                                                             ii.      Margaret brought up the yellow secretary's box that has meeting minutes from 1989-. She will work with Heidi on it.

                                                            iii.      A naming convention for file names was discussed.

                                                            iv.      We should begin this before the Archivist arrives.

9. LAUC-R Mentoring Program
1. Krista Ivy presented a proposal for a mentoring program for library school students.

                                                               i.      The University Libraries have quite a few students at this time.

                                                             ii.      Students have received the idea with enthusiasm.

                                                            iii.      Librarians could promote/advise students on opportunities for professional development, and encourage them to become more active.

                                                            iv.      Specifics of the program aren't worked out yet, but librarians could offer school advice, what's happening in the profession, and job search strategies.

                                                              v.      Librarians can't do a formal internship but can give students insight into their work.

                                                            vi.      USCD, UCSB and UCI have good programs and information posted.

1.       UCSB has a Librarian Fellowship Program, a competitive, paid 2-year position that rotates through departments. At the end of 2 years the librarian can stay and work or the Library will help them find a position in the U.S.

                                                           vii.      ACRL and CARL have mentoring programs

                                                         viii.      Committee on Cultural Diversity will work on this.

                                                           ix.      It was suggested that we expand the LAUC-R Executive Vice Chair Elect's responsibilities to include welcoming new librarians to LAUC-R.

1.       It's the responsibility of all LAUC-R members to do that.

10. The LAUC-R budget was submitted to the University Librarian.
1. An increase in funding for professional development was requested.
2. The tight budget year may affect this.
11. Past chairs were praised for their work in LAUC-R.
12. LAUC-R Member Concerns
1. It was asked if the discussion should be centered on local or systemwide concerns? Both.
2. Concern: How university librarians are perceived in the system.

                                                               i.      When librarians are mentioned in systemwide discussions, their numbers are less than faculty and staff, yet libraries are impossible to ignore.

                                                             ii.      Does this perception affect funding, not only salaries but also for general operations? Yes.

                                                            iii.      Can Chancellors give University Librarians more money so that salaries can be increased?

                                                            iv.      It is difficult to recruit.

                                                              v.      Librarians are encouraged to march at the Convocation next year.

3. Concern: The University Librarian values librarians but not LAUC-R.

                                                               i.      There is a perception that we are not spending our professional money.

                                                             ii.      Cost of participating in professional development is high, and particularly troublesome when employment is dependent on participation.

                                                            iii.      We make connections and learn new things by doing professional activities.

                                                            iv.      It would be good for support staff to have professional activity support, also.

                                                              v.      Could Library Administration augment funds?

                                                            vi.      If funding is raised, are expectations raised?

                                                           vii.      It was asked if support staff could participate in committees and task forces.

1.       LAUC-R committees are for those in the Librarian series, but a LAUC-R committee can consult with LSA.

2.       This is a good idea.

3.       We should try to involve Librarian Assistants.

4.       It was suggested that the July meeting be a joint LAUC-R and LSA meeting.

                                                         viii.      LAUC-R members and support staff are encouraged to fill out the UC as Destination questionnaire.

                                                           ix.      Action Item: Send answers to Melissa by October 27.

13. Heidi moved to adjourn, Ken seconded. Meeting adjourned at 2:59.

Prepared by Margaret Hogarth, 10/19/2006