LAUC-R General Meeting

5/8/2007, Rivera 403

2:00-4:00 p.m.

Members Present : Diane Bisom, Peter Bliss, Marie Bronoel, Kuei Chiu, Ann Frenkel, Ken Furuta, Patricia Hargis, Margaret Hogarth, Heidi Hutchinson, Krista Ivy, Ruth Jackson, Lizbeth Langston, Judy Lee, Lynne Reasoner, Debbi Renfrow, David Rios, Patricia Smith-Hunt, Emily Stambaugh, Manuel Urrizola, and Michael Yonezawa.

1. Patricia Hargis called the meeting to order at 2:07 p.m. Melissa Conway is sick.
2. The agenda was reviewed.
1. Heidi pointed out that the LAUC-R meeting for the Head of Acquisitions candidate should be stricken from the agenda. Instead, Lizbeth was asked to give an update on next steps for the Head of Acquisitions position. The agenda was amended as suggested.
3. Introduction of new librarians.
1. Manuel Urrizola, Head of Cataloging/Metadata was introduced, as was Patricia Smith-Hunt, Head of Preservation Services.
4. Minutes of 10/17/2006 were reviewed and corrections mentioned.
1. Approval was moved by David, seconded by Heidi, and accepted as amended.
2. It was suggested that minutes be referred to by date in the minutes.
5. The Chancellor is leaving UCR.
1. Dr. Jackson assured LAUC-R that the Libraries with the Chancellor the best on her new endeavors, and that we are sad to lose such a great friend of the Libraries. In her farewell announcement she mentioned the Libraries' movement up 5 points in the ARL ranking in 2 years. The Chancellor's initiatives for student success, health sciences, and new colleges will continue to move forward. Dr. Jackson will keep the library informed of any news of the Chancellor's replacement.
6. LAUC-R Slate of Candidates
1. Krista Ivy, Delegate
2. Shirley Bigna, Delegate
3. Margaret Hogarth, Secretary
4. Patricia Hargis, Chair Elect.
5. Despite best efforts, we do not yet have a Vice Chair Chair Elect candidate. Nominations are encouraged by email. This position doesn't involve a tremendous amount of work and is a good opportunity to get to know other LAUC members.
7. CACLS Slate
1. Peter reported that the CACLS slate of 5 candidates will result in the highest voted being elected to serve 3 years, and the next two highest voted will become alternates for 1 year. Nominees can't refuse the nomination.
2. This year's slate is (in no particular order): Melissa Conway, Ken Furuta, Patricia Hargis, Geetha Yapa.
3. E-File is beginning on campus, but doesn't yet affect librarians. Once we are slated to begin E-File we will be alerted and training will begin.
8. Report on Systemwide Committee on Professional Governance.
1. Heidi reported that LAUC received the charge from LAUC Chair Lisa Synder to compile information on four points having to do with the recruitment and retention issue.

1.       Compile information for each campus about UL and LAUC meetings/interactions that address these questions:

·         Does the UL meet with the LAUC Chair, the LAUC Executive Board, and/or the division membership?

·         Are these regularly scheduled meetings or do they occur on an ad hoc basis?

·         If regularly scheduled, how often do they occur?

·         Who initiates the meetings?

·         How are meeting agendas set?

·         What issues/topics are typically addressed the meetings?

2.       Compile information for each campus about locally available sources of professional development funding.  All sources of funding should be identified, including the funds provided by the union contract,  including the amount available, eligibility requirements, what the funds can be used for, and how the funds are awarded.

3.       Librarians will be surveyed to discover reasons for working second jobs.

4.       Professional development opportunities, number of days required, and cost,  including those that one can't afford to attend.

2. Heidi reported that the LAUC-R Executive Board have been discussing this charge and have formulated answers to the first 2 questions. She will send these out by email.
3. LAUC-R did its own professional activity and funding survey last year, but some fields are missing. LAUC-R Executive Committee will review the surveys and determine the best course of action. Some expressed concern about survey burnout.
8. Report on the Committee on Committees, Rules, Jurisdiction and Elections regarding Bylaws and Proposed Standing Rules Changes
1. Peter Bliss reported that he will submit this information by email to LAUC-R.
9. Announcements
1. May 31, 2007 Campus Diversity Web Kick-off

                                                               i.      Krista has been working with Library Administration on participating in the kickoff celebration for the campus' Diversity Web Portal. The Portal will gather all diversity resources into one portal of the campus' Web site.

                                                             ii.      The Libraries will be manning a table at the Kick-off.

2. LAUC-R Mentoring Program

                                                               i.      Krista reported the Mentoring committee has been doing research; Yale has been sharing their documentation. This is a mentoring program geared towards students interested in becoming librarians. The Committee will have some information to share at the LAUC-R July meeting.

3. Campus Workshop on Librarianship

                                                               i.       Michael reported that this will be a workshop to promote the field of librarianship. It will target student with a 3-4 person panel. The panel will include recent MLIS program graduates and will introduce the whole spectrum of librarianship.

                                                             ii.      The campus Career Center was mentioned. Someone wondered if we could invite ourselves to career events. The campus has a very decentralized approach to career events.

                                                            iii.      Patricia Smith-Hunt suggested that we include a show and tell along the lines of “follow the book.” This was received with enthusiasm.

                                                            iv.      It was asked if the Libraries have an orientation for student employees? This was also received with enthusiasm.

                                                              v.      Librarycareers.org was recommended as an excellent site with good resources.

4. New Librarians' Tea

                                                               i.      The Tea is set for June 13, 2-4 p.m. in the Lang Garden.

                                                             ii.      Debbi is working with Carole on the catering. Honorees include Juliet McLaren who is retiring from the CBSR, Manuel, Patricia Smith-Hunt, Barbara Schader, Gwido Zlatkes, Chuck Wilson, Christina Cicchetti (Reference/Education Services Librarian) and the new Temporary Reference Librarian.

                                                            iii.      Tony will book the LAUC-R members' calendar.

5. Update on Head of Acquisitions search

                                                               i.      The candidates withdrew, giving reasons that they wanted to stay closer to family and that they were contented with their jobs. One candidate had been in the first pool a year ago.

                                                             ii.      Committee members were Lizbeth Langston (Chair), John Bloomberg-Rissman, Marie Bronoel, Sharon Scott, Carol Boggs, Georgia Anders-Koch, and Margaret Hogarth.

                                                            iii.      The Committee met to make suggestions that will be given to Barbara Schader.

6. Program Committee announcement on program, Monday, May 14, 2007, 4-6 p.m.

                                                               i.      The UCR Libraries and the College of Humanities and Social Sciences are pleased to co-sponsor a special program: "Images of the City: Two Films on Bombay."  Anjali Monteiro and K.P. Jayasankar will show two of their short films, Saacha (The Loom) and Naata (The Bond), with a discussion afterwards.

                                                             ii.      An announcement will be sent to Library News, and will be put on the Library Web site.

7. LAUC Assembly meeting

                                                               i.      LAUC-R can send 3 delegates to the LAUC Assembly meeting May 30, 2007, 9:00 a.m.-3:00 p.m. at UCSD. Michael and Heidi are official delegates, and Patricia Hargis will go as Chair Elect. There is still time to register. Lunch is $15. There is a link from the Assembly web site. http://gort.ucsd.edu/lauc/springassembly07/index.htm

11. Travel to ALA and other conferences
1. There are still more LAUC-R monies, but Spring is the conference season, so requests are still coming in.
2. SLA, MLA, ALA
3. There was a discussion about categories of activities: Official Business, Professional Travel (Requiring LAUC Approval) and Required Training.
4. Second Life http://secondlife.com/ “a 3-D virtual world entirely built and owned by its residents”

                                                               i.      Libraries are using gaming nights to bring in patrons. Some libraries lend gaming backpacks.

5. The Visibility Committee was mentioned, but it is on hiatus.
11. Motion to adjourn from Debbi, seconded by Michael. Meeting adjourned at 3:42 p.m.

Prepared by Margaret Hogarth 5/9/2007.