UCR      Libraries

Formatting Rules

 

 

Call Numbers - Personal copies of books

Notes:

-"PER" in all caps at the end.
-A space after the first line, then a period, followed by the first cutter.
-A space if a second cutter is included.
-A space before the year. 

 

Call Numbers - Notebooks 

Notes:

-The enitre call number is in CAPS.
-There is a space, a dash, then another space after the class.
-The second portion of the call number refers to the type of material  (notebook).

 

Call Numbers - Course CD-ROMs

Notes: 

-The enitre call number is in CAPS.
-There is a space, a dash, then another space after the class.
-The second portion of the call number refers to the type of material  (compact disc).

Author

Notes:

-The author is in all CAPS.
-Only the first author listed in a work is used.
-The full name, if listed, is used.  

Title

Notes:

-The title is in all CAPS.
-Colons are preceded and followed by a space.  
 

Messages 

Notes:

-Messages are in all CAPS.
-Use only messages that briefly describe the material.

Recalling Items - Database Notes

Notes:

-The note specifies exactly which copies of a text (and any additional CDs or guides) have been recalled.
-The standard format for notes and messages is used (dash, date, initials).
 


Course Records - Instructor (PROF/TA)

Notes:

-The first letter of the last name and the initial are in CAPS. 
-Only the initial of the first name is used.
-Multiple instructors are listed in separate fields.



Course Records - Course

Notes:

-The abbreviation for the course is listed in all CAPS.
-Use only abbreviations listed in the schedule of classes.
-List all cross-listed courses in separate course fields.

Notes:

-List the full name of the course in mixed case.  Do not list the instructor in this field. 

Course Records - Course Notes


Always enter the quarter and year:

Note: -The quarter is in mixed case.

E-Reserves Articles (Media Function) 

Notes:  -The title of the article is in CAPS. -The Publisher Code is ALWAYS set at 000.

Processing Notes - Reserve Database

Notes:

-Each copy of the book has a specific note.
-The last note indicates that all copies have been processed. 
-The standard format for notes and messages is used (dash, date, initials).

 

Holdings:

Use this field to note how many of each item will be on reserve.  For example, if there are two Library-owned copies and two personal copies on reserve, the Holdings field would appear as follows.  If necessary, the copies field should be changed to reflect the total number of personal copies that are on reserve.