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Using Our Collections

Using Our Collections

Sampling of images from Special Collections & Archives

All researchers need to register in the
Special Collections Request System.


To avoid delays, you are advised to request materials at least 24 hours in advance.
After 3:45 p.m., material will not be paged and reproductions will not be made.

Questions? specialcollections@ucr.edu


READING ROOM GUIDELINES

Because SCUA is concerned with the SECURITY and PRESERVATION of collections:

General

  • Collections do not circulate and must be used in the reading room.
  • No food, drinks, or gum.
  • A valid photo ID is required.
  • Personal items (bags, purses, briefcases, hats, jackets, etc.) must be stored in a locker.
  • Pencils only in the reading room. No pens, highlighters, white out, or post-it notes.
  • Personal notebooks and non-SCUA books may be consulted, but will be inspected before and after using collections.
  • Devices such as laptops, tablets, cameras, and cell phones (silenced) are allowed.
  • Research photos may be taken without a flash. No personal scanners, tripods, or lights. No standing on stools or ladders.
  • SCUA collections are only to be used on designated tables (not on the computer tables). Use of tables and computers are for SCUA researchers only.
  • While we encourage researchers to always ask for help and to work collaboratively, volume should be kept to a respectful level. Phone calls should be taken outside of the glass doors.

Requesting Materials

  • All researchers need to register in the Special Collections Request System. To avoid delays, researchers are advised to request materials at least 24 hours in advance of their visit.
  • Material will not be paged and reproductions will not be made after 3:45 pm.
  • Use of cataloged materials (books, periodicals, etc.) is limited to 2 items at a time.
  • Use of manuscript and archival materials is limited to 1 box at a time.

Care and Handling

  • Collections must always be within the line of sight of the staff member at the information desk.
  • Keep documents flat and completely on the table - not hanging off the edge.
  • Please watch long necklaces, headphone cords, clothing (such as ties or scarves), and long hair.
  • Do not place anything under or on top of collection items.
  • Do not write on anything on top of collection items. Never add or erase marks in any collections.
  • Point with your finger, not with your pencil.
  • Nitrile gloves must be worn to touch photographic prints and film.
    Do not wear gloves when handling paper materials.
  • Use a book cradle for all bound volumes.
    Snakes and book weights can help weigh down pages.
  • Please maintain the original order of all unbound material.
    Place markers are provided for this purpose.
    If items appear to be missing or out of order, do not rearrange; please notify staff instead.
Last modified: 7/29/2015 3:50 PM by R. katz

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