Using Our Collections

Using Our Collections

Sampling of images from Special Collections & Archives

Material will not be paged and reproductions will not be made after 3:45 p.m.

Researchers will need to register in the Special Collections Request System and are advised to request materials at least 24 hours in advance of their visit in order to avoid delays upon arrival.

For reference questions and inquiries about our collections email

 Reading Room Guidelines

  • Materials do not circulate and must be used in the Reading Room.
  • Food and drink are not allowed.
  • A valid photo identification card is required to use materials.
  • All personal items including books, notebooks, backpacks, purses, briefcases, large outdoor jackets, and laptop bags must be stored in one of the lockers provided in the Reading Room.
  • Use of laptops and electronic tablets is allowed.
  • Reproductions of materials can be provided by departmental staff for a fee.
  • Use of digital cameras is allowed. A Camera Usage Form must be filled out and returned to the desk before photographing.
  • Use of personal scanners is not allowed.
  • Use of tables and computers are for Reading Room researchers only.
  • Materials are only to be used on designated tables in the Reading Room and are not to be used at the computer tables.
  • Laptops and other items should not obstruct the view of materials from the information desk staff.
  • Use of cell phones is not allowed in the Reading Room.

Using Materials

  • Pens are not permitted. Only the use of a pencil is permitted for note taking while using materials.
  • Colored paper for note taking will be provided if researcher wishes to take notes.
  • Use of cataloged materials is limited to two items at a time.
  • Use of manuscript and archival materials is limited to one box at a time.
  • Use extreme care when handling materials.
  • Keep folders and pages within folders in the order in which they were issued. If items appear to be missing or out of order, please do not rearrange; please notify departmental staff instead.
  • Researchers are required to identify items for reproduction with the provided indicator. All material must remain in the order in which it was found in the container.
  • Never add or erase marks in any materials.
  • Use bound volumes in book cradles located on Reading Room tables. Use book weights to hold pages open.
  • Nothing should be placed directly on top of materials or folders containing materials, such as elbows, laptops, pencils, magnifying equipment, etc.
  • Note taking on top of materials or folders containing materials is prohibited.
  • Gloves will be provided for handling photographs or negatives.

Finding Materials

  • All of our books and select manuscript collections are available in, SCOTTY, the UCR Library's online public access catalog
  • Additional information regarding our archival holdings can be found by accessing the Manuscript Collections, University Archives or WRCA web pages.
  • Finding aids for select collections can be accessed via the Online Archive of California.

 Reproduction Policies and Fees

Last modified: 2/23/2015 11:05 AM by E. Milenkiewicz

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