Treatment of Pacifica Radio Archives Spoken Word CDs

Treatment of Pacifica Radio Archives Spoken Word CDs

University of California, Riverside Libraries
Cataloging/Metadata Services Department

Treatment of Pacifica Radio Archives Spoken Word CDs
Heidi Hutchinson
October 26, 2005

For questions about this policy, please contact Diane David.

A large, significant collection to total 1,432 audio discs has been purchased from Pacifica Radio Archives in North Hollywood, CA. These audio discs are recordings of the archived radio programs (one program per disc, generally 60 minutes in length) of Pacifica Radio from the 1950s to the 1990s, which they are producing from their archives for UCR.
Acquisitions. The discs are received in batches of about 60 in Acquisitions and removed from their paper sleeves and housed in specially purchased jewel cases. Acquisitions enters each title (disc) in a check-in record and also creates an order record for each individual title. Acquisitions places the “rccd” location code in each order record.
Cataloging. At the time of cataloging, the Acquisitions-generated brief bib record is overlaid with the bib record created by the cataloger.
Each radio program compact disc requires full original cataloging on OCLC. This is done by the Music and Sound Recordings Cataloger. The records contain certain common set elements, e.g. 007, call number (090), archive number (028) and series (440), broadcast date (518), and summary note (520). Titles, subject headings and all other added entries are unique to each disc.
The Archive number assigned by the Pacifica Radio Archives themselves is used in 3 different places in the catalog record: 028 (“Publisher number”), 090 (Call number) and 440 |v (Series numbering).
Series: The series title, Pacifica Radio Archives, simplifies searching for a list of all the titles UCR owns in the series.
Call number: A unique Library of Congress Classification number, HE8697.95.U6 P33 will be applied to all discs in this series, with the archive number following it in a “volume” field (example: HE8697.95.U6 P33 no.BB960). This will provide the “sort” for the discs when shelved.
Location. An exception to past practice, these spoken word sound recordings are housed in Rivera Library, behind the circulation desk, a location labeled in Scotty as Rivera Circ CD and entered in Millennium as “rccd.” Item type is 34 (CD/DVD mono).
Preservation Services. The discs will be both labeled on the jewel case and the disc surface and given the same security strip treatment as applied to circulating CD-ROMs. Preservation/backup copies of these CDs are not to be made.
Circulation. These discs will be housed in a metal cabinet with the CD-ROMs behind the Rivera Library circulation desk and will circulate. As is the case with the CD-ROMs that circulate from behind the Circulation desks, they will be checked upon return. In the case that one is destroyed or lost, the library will order a new copy from Pacifica Radio Archives.

hh 10/26/05

Last modified: 3/12/2008 4:03 PM by M. Potter

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