Processing Notebooks

Processing Notebooks

 ***Please note: notebooks are no longer used for reserves.  All material should be available on e-reserves only***

  1. Select an appropriate notebook for the material. Use larger notebooks for materials that will have future submissions.  Use the smallest notebooks for single-article items which are copyrighted.  The notebook should preferably match the color of the other notebooks on Reserve for the same class, and should contrast the color of the notebooks next to it on the shelf. 
  2. If the notebook was submitted by the professor, place a label on the front inside cover at the bottom reading “Return to professor at end of quarter” if the notebook cannot be distinguished from Reserves notebooks.
  3. For all notebooks, make sure there is colored tape around the bottom spine, a barcode on the inside cover on the top right hand side, an appropriate Reserve information slip on the inside left. 
  4. Create a spine label for the notebook in Microsoft Word.  The Page Setup should be set to “landscape.”  The spine label must have the course abbreviation and number, and the title of the material.  Type the label in bold, using CAPS and the largest font size possible (28-36 pt.).  For copy numbers, use lower case.  The label should accurately and succinctly describe what the notebook contains.
  5. Place appropriate dividers inside the notebook, such as Homework 1, Homework 2, or Final Exam.  On the first divider, attach a Reserve Inventory Checklist.  Write in the title of all articles that will be placed in the notebook on the checklist, as well as the date received.
  6. If appropriate, place an E-Reserves label (“Electronic Copy Available”) above the checklist.
  7. Insert articles behind the appropriate divider.
  8. Process the notebook in Millennium by creating a new bibliographic record.  (please refer to Keying a Bibliographic Record in Millennium)  When processing, the title of the notebook must match the printed title on the notebook's spine label.
  9. The notebook must be attached to the course record after it has been processed in Millennium.  Please see Processing Library-Owned Books.
  10. If appropriate, scan the article to be placed on E-Reserves.  Please see Scanning Material for E-Reserves
  11. Indicate in the Reserves Database that the notebook was processed.  Please see Step 3 in Processing Library-Owned Books for detailed instructions.
  12. Shelve in the notebook section of the Reserves collection, in alphanumerical order by class.



Last modified: 8/16/2011 2:05 PM by C. Arbagey

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