NIH Open Access Policy: Compliance TOOLKIT

NIH Open Access Policy: Compliance TOOLKIT

What is the NIH Public Access Policy?

Effective April 7th, 2008, the National Institute of Health (NIH), requires that all investigators funded by NIH submit their peer reviewed and published articles based upon NIH funded research to the National Library of Medicine's PubMed Central.

How will the New Policy Affect You?

The policy applies to all peer-reviewed articles accepted for publication that arise from research funded partially or fully by the NIH under grants awarded on or after October 1, 2007, or contracts issued on or after April 7, 2008. The submission process should take no more than 10 minutes.

Steps to Comply

  1. When submitting manuscripts to publishers, the author needs to include this cover letter to the Publisher from the UC Office of Research Administration and Technology Transfer (PDF). It gives notification to the publisher that the article can be posted on PubMed in compliance with the NIH mandate.
  2. After the manuscript has been accepted for publication, the author submits the final accepted-for-publication version of the manuscript to the NIH Manuscript Submission system (NIHMS):
    1. Log on to the NIHMS web site to submit a copy of the accepted peer-reviewed manuscript and associated files (e.g., Microsoft Word document and figures).
    2. Designate the NIH research grant or contract that supported work on which the manuscript is based.
    3. The Principal Investigator (PI) of the NIH grant or contract approves the submission, and affirms that copyright allows deposit to PMC.
    4. The NIHMS converts the deposited files into a standard PMC format, and will automatically email the PI the PMC-formatted manuscript, for review, to make any necessary corrections and to approve its release.
    5. The NIHMS will automatically send the article to PubMed Central for public posting after the delay period specified during submission.
  3. If you submit your manuscript to a journal that directly submits articles to PubMed Central, you can skip these 5 steps but authors still have to provide the associated award information, and review and approve the article. The NIHMS will contact them by email to do so. See the list of the journals that directly submit here.

  4. As of May 25, 2008, NIH applications, proposals, and progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator or arose from an investigator's NIH award. This policy includes applications submitted to the NIH for the May 25, 2008 due date and subsequent due dates.

Last modified: 3/4/2013 11:48 AM by D. Morita

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