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Fines and Fees

Fines and Fees

General Billing Information

  • All UCR faculty, staff, students and community users are expected to return or renew borrowed material by the due date.
  • All UCR faculty, staff, students and community users are subject to billing for overdue, recalled or lost material.
  • Borrowing privileges for all UCR staff, students and community users will be suspended once billed for replacement of materials.
  • All UCR faculty, staff, students and community users are responsible for all items checked out on their library account.
  • Failure to receive a courtesy or overdue notice will not prevent billing.
  • If you will be out of town for more than a week, we recommend that you either return your books to the library or ask someone to watch your mail for library notices to avoid being billed for late and recalled books.

Overdue and Billing Cycle

Courtesy Notice EmailedOverdue Notice EmailedBilled for ReplacementItem returned or replaced within 1 year of bill date  Inactivity in repaying fines/fees to campus business services
5 -10 days before due date (except journals)

Within 3 days 
after due date

No daily fines on overdue material (excludes reserve and recalled items).
21 days overdue

Up to $150 + $10 processing fee, per item

Library privileges suspended for all borrowers, except faculty.

Replacement cost credited.

Nonrefundable:
- Processing fee ($10 per item)
- Late fees from campus business services
Account sent to collections (chargeback).  

Library privileges suspended for all borrowers per
campus policy #200-16, section III,k,2, until the campus account is paid in full.
  • Please note, campus business services charges $12.50 each month for unpaid balances.  The libraries cannot waive late fees imposed by campus business services. 
Recall Fines AccrueOverdue Notice EmailedBilled for Replacement Item returned or replaced within 1 year of bill date Inactivity in repaying fines/fees to campus business services
1 day after new due date.


$1 per day overdue + $10 processing fee, per item.
3 days after new due date for most material.

Library privileges suspended for all borrowers, except faculty.

21 days overdue

Replacement cost up to $160 + Recall charges up to $30.

Replacement cost credited.

Nonrefundable:
- Recall late fees ($20/item)
- Recall processing fee ($10/item)
- Replacement processing fee ($10/item)
- Late fees from campus business services
Account sent to collections (chargeback).  

Library privileges suspended for all borrowers per
campus policy #200-16, section III,k,2, until the campus account is paid in full.
  • Please note, campus business services charges $12.50 each month for unpaid balances.  The libraries cannot waive late fees imposed by campus business services. 
Reserve Fines AccrueOverdue Notice EmailedBilled for Replacement Item returned or replaced within 1 year of bill date Inactivity in repaying fines/fees to campus business services
If item is returned after due date/time.

$4 any portion of the first hour overdue & $1 per hour or portion of an hour thereafter + $10 processing fee.
Within 1 day after due day/time. If not returned within 3 days. 

Replacement cost up to $160 + Reserve charges up to $60.

Library privileges suspended for all borrowers, except faculty.

Replacement cost credited.

Nonrefundable:
- Reserve fines (up to $50)
- Reserve processing fee ($10 per item)
- Replacement processing fee ($10 per item)
- Late fees from campus business services  
Account sent to collections (chargeback).  

Library privileges suspended for all borrowers per
campus policy #200-16, section III,k,2, until the campus account is paid in full.
  • Please note, campus business services charges $12.50 each month for unpaid balances.  The libraries cannot waive late fees imposed by campus business services.
Courtesy Notice EmailedOverdue Notice EmailedBilled for ReplacementItem returned or replaced within 1 year of bill date Inactivity in repaying fines/fees to campus business services
5 -10 days before due date Within 3 days 
after due date

No daily fines on overdue material (excludes reserve and recalled items).
21 days overdue

Replacement cost determined by lending institution + $10 processing fee, per item.

Library privileges suspended for all borrowers, except faculty.

Replacement cost credited (at lending institutions discretion).

Nonrefundable:
- Processing fees ($10 per item)
- Late fees from campus business services.  
Account sent to collections (chargeback).  

Library privileges suspended for all borrowers per
campus policy #200-16, section III,k,2, until the campus account is paid in full.
  • Please note, campus business services charges $12.50 each month for unpaid balances.  The libraries cannot waive late fees imposed by campus business services.

How to Pay Fines

The UCR Libraries cannot collect direct payment. All bills are payable in person at the UCR campus Cashiers Office or students may pay online through GROWL. Additional late charges will be added monthly by the Student Business Services Department on campus for bills that are 30 or more days overdue.  Pay bills promptly to avoid these charges. Your library privileges may be suspended for non-payment of library fines and fees.

Damaged Items

Materials returned damaged to the library may also be billed.  Please examine items prior to checkout and report any damage to a Circulation staff member.  The minimum charge for a damaged item is $15.00 plus the $10.00 nonrefundable processing fee.  If the item cannot be repaired, the replacement cost plus the processing fee will be assessed.

Claims Returned Items

If you receive a notice or a bill for an item that you believe has been returned, please contact (Rivera, Orbach Science or Music Library) or visit the Circulation Desk from which the item was checked out.

Lost or Stolen Material

Lost or stolen library material should be reported immediately to a supervisor at the owning library. Each case will be evaluated on an individual basis to determine cost of billing.

Contact Billing Staff

For answers to billing questions or for further clarification of a bill, please contact (Rivera, Orbach Science, Multimedia, or Music Library) or visit the Circulation Desk from which the bill was issued and ask for a billing staff member.

Last modified: 9/12/2014 12:09 PM by M. Potter

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University of California, Riverside
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Riverside, CA 92521
Tel: (951) 827-1012
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Orbach Science Library: (951) 827-3701
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Multimedia Library: (951) 827-5606
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