Reserve Services Guidelines: Faculty Information

Reserve Services Guidelines: Faculty Information

To provide instruction to students, the UCR Libraries partner with faculty to offer course reserves.  Books from the libraries' collection and instructor's personal text books can be placed on reserve at your request. In addition, articles, lecture notes, exams, and problem sets, can be placed on Electronic Reserve and should be provided in an electronic format whenever possible.  Electronic Reserve material is accessible 24 hrs. a day, 7 days a week.  Please be advised that items from libraries outside the UCR Libraries system, may not be placed on reserve.  Books circulate for limited periods, usually two hours, one day, three days, or seven days.  This allows for maximum student use.

UCR faculty members, currently enrolled students, including extension students, and staff, are eligible to check out Reserve material for the assigned loan period. Reserve Services will notify faculty members if an item is missing or not returned on time. Budgetary and space constraints allow the Library to purchase no more than one copy per book. Requests for exceptions to this policy should be directed to the Head, Circulation/Reserve Services.

The UCR Libraries do not photocopy materials for Reserve use.  Journals, Reference materials and material from other public and academic institutions cannot be placed on Reserve.

Electronic Reserves provides online access to selected documents on Reserve for specific UCR courses. These documents are available to all UCR students enrolled in the class for viewing and printing 24 hours a day, 7 days a week from anywhere there is an internet connection. Materials posted may include class notes, past exams, homework solutions, articles, and limited book chapters.  For additional information, please visit the Electronic Reserve Guidelines for Faculty.


Faculty and teaching assistants may place personal, departmental, and Multimedia Library items on reserve in the Multimedia Library for students in their class to use.  Materials from other UCR Libraries (Rivera, Orbach and Music), such as books and CDs, may also be requested.  This can be done online by completing the Faculty List Request FormPlease allow at least 2 business days for your items to be available on reserve.  Be advised that items from libraries outside the UCR Libraries system, or items borrowed through movie services such as Netflix and Redbox may not be placed on reserve.  We also cannot put any unauthorized reproduction of a video or DVD on reserve.  All Multimedia Library reserve materials must be lawfully acquired or purchased copies.

Materials may be used for classroom screening, provided the screening is limited to only the students from that class.  Opening a class up to include people other than students enrolled in that class constitutes a public screening, whether admission is charged or not, and requires public performance rights.  For more information see Copyright in Teaching Research and Publishing.  Also, the University of Texas has a primer on Reserve Room use and Fair Use.  It may also be helpful to look at Title 17, Chapter 1, section 110 of copyright law to see how the law relates specifically to media items.

Items are kept on Reserve for the duration of the quarter.  If a professor needs to remove a personal item from reserve before the end of the quarter, we request 1 business day notice so that we may de-process the item and have it ready for pick-up.


To allow sufficient time to process materials and purchase titles not owned by the library, reserve lists should be submitted at least six weeks before classes start to ensure materials are available to students at the beginning of the quarter.  Additional material may be submitted at a later date.  Lists submitted during the first two weeks of the quarter may take longer to process due to workloads at those times.  Lists are processed on a first come, first serve basis. 
Click here to submit a reserve list via the Internet.

Books are shelved behind the Circulation/Reserve desk and are paged for students.  Electronic Reserve material can be accessed via the internet 24 hours a day, 7 days a week at

Faculty may
electronically request a book that is not in the Library's collection be purchased for Reserve use.  Please allow adequate time for ordering, receiving and processing material.  Allow 4-6 weeks for recently published domestic material and 6-8 weeks for recently published foreign material.  Older and out-of-print material may require additional ordering time if not readily available from our major vendors.  You are encouraged to supply copies of material not owned by the library and/or additional copies of material for larger class sizes. The library is not responsible for lost, stolen or damaged material that is provided to us for student use.

Faculty may provide material in an electronic format or a legible photocopy of the needed articles may be submitted to be scanned for Electronic Reserves.  Copyright Law of the United States governs the making of photocopies and other reproductions of copyrighted material. Copies should be made in compliance with the fair use provisions of Section 107 of the Copyright Act of 1976. All published materials used for a specific course by a professor can only be placed on Reserve once under '
fair use guidelines'.  Subsequent usage of these copyrighted materials for the same course by the same faculty member will require permission from the publisher before they can be placed on Reserve.  Please contact us if you would like us to request copyrighted permission.

At the end of each quarter, personal materials supplied by faculty will be returned. Materials from the library will be returned to the general collection.  Electronic Reserve material will be removed unless requested for the following quarter and permission for repeat use has been obtained.  

Providing Reserve services is one way that the Libraries work with faculty to further the education of UCR students.

Questions? Please contact:


Tomás Rivera Library
Reserve Services
(951) 827-3235
Orbach Science Library
Reserve Services
(951) 827-3511
Music Library
Reserve Services
(951) 827-3137
Multimedia Library
Reserve Services
(951) 827-5606
Last modified: 7/31/2014 1:34 PM by S. Klawitter

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Multimedia Library: (951) 827-5606

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