GARLIC minutes fall/97

UC Visual Resources Curators

Fall 1997 Meeting at UCB



(in alphabetical order by campus)

Maryly Snow, UCB, Architecture Slide Library hosted the meeting and began the campus reports.

· They now have 25,000 catalogued images in their online database.

· Collaborative projects with the Center for Middle Eastern Studies and the Interactive University Project (outreach to K-12) have opened up some new funding opportunities.

· Maryly has been trying to work out a licensing agreement with the slide vendor, Saskia, for many years and has made some progress. The goal is to obtain both formats - slides and digital images. There are numerous problems with signing Saskia's existing contract and a document stating these problems has been forwarded to Saskia. Maryly suggested that we try to find a UC systemwide person to negotiate a license for all the UC campuses.

· There was much discussion about various vendors that have already granted UCB/ARCH rights to digitize their slides and how there are hot links on the SPIRO Webpage that link to these vendors Websites or contact information in.

· The Architecture Slide Library is in Wurster Hall which is slated for an earthquake retrofit. It appears that they will have to "decant" and be moved back into Wurster or find another space on campus.

· Collaborating on the IAPIF grant with UCI and UCR. Have most of their images digitized and catalogued. May have photographer help with the rest of the image processing and will be getting all the images together in an FTP site for transfer to UCR where the server will be.

Jan Eklund, UCB, Art History Visual Resources provided breakfast pastries and continued the campus reports.

· Jan is presently serving on a library task force developing standards for digital image capture and display. Their goal is to come up with some best practice recommendations by the end of the year.

· Progress has been made but it is a little slow on the new database. The circulation module is the next component to be worked on complete with bar-coding. Another interesting development is the "fuzzy date machine" that can accomplish accurate searches for the less precise dates that are typically found in databases.

· Art History and the VR collection staff have collaborated on their own Interactive University Project in which AH research assistants are teaching how to write about art in K-12 schools. The slide collection staff have assisted with photography, slides, and audio-visual equipment.

Maureen Burns and Lynn Beck, UCI, Visual Resources Collection.

· VRC moved in its entirety over the summer to an expanded facility in the new Humanities Instructional Building. 100 new slide file cabinets are being added with enough room for at least another 125,000 slides. A new element has been added to the space in the form of a Visual Study Lab for individual and group study purposes.

· 5 new computers have been added to the facility and Re:discovery software has been purchased to upgrade the VRMS database. It will allow for the incorporation of digital images, bar-codes, and a client-server environment. The Re:discovery techs are going to migrate the data in December.

· UCI is also participating in the IAPIF grant and has managed to get the slides digitized and is starting the cataloguing for their portion of the project. Lynn is creating the Web page which we hope to have up by March 1st though it may still be under construction.

· A donation of 19,275 slides from the Wortz family, Melinda worked at UCI for many years teaching Studio Art and managing the Art Gallery.

· A joint meeting of the VRA northern and southern chapters is in the planning stages for the Spring. The theme will be architecture collections and Cal Poly San Luis Obispo will be hosting the meeting. UCI has offered to host a meeting in the Fall of 1998 on the theme of VR facilities (planning, moving, maintenance, etc.). Maureen is chairing a local planning committee for VRA's national conference in Los Angeles in 1999.

Madelyn Millen, UCR, History of Art Department, Slide and Photograph Collections.

· Planning for a new collections management system is in the works and it is most likely that they will go with Filemaker Pro and the template that has been worked out by the Northeastern group of VRMS users.

· There was some discussion of the usefulness of having ULAN online when it can be obtained on the Getty Information Institute's Web page.

· A new facility is in the works for UCR's slide collection and they are supposed to move in by the Fall of 2000. They are trying to find a way to obtain some income and a good home for the photo study collection. Maryly mentioned that she has been developing a scrapbook of information about various slide collections that she would be willing to share with anyone planning a new facility.

· UCR has been working on the IAPIF grant project with UCB/ARCH and UCI. The server will reside at Riverside and many of the details were worked out yesterday. It will be discussed at more length later.

Christine Bunting, UCSC, University Library Slides.

· The entire textual catalogue for the slide collection has been migrated to a 4th Dimension database and a Webstar interface makes the whole collection available via the Web.

· Christine was wondering what people are doing for coverage of contemporary art now that Art in America is no longer selling slide sets. A discussion about changes in the field of art history related to usage of slides ensued and the question of the requests slowing down was bandied about.

· AMICO was discussed at length and Christine shared some of the issues that the art librarians and art history chairs covered, such as: the institutions included, the selection of images, the number, the quality, etc. Other controversial issues were discussed like fair use versus site licensing. It was clear that the VR curators would like to have their voice heard if the UC undertakes this project.

Vickie O'Riordan, UCSD, Art & Architecture Library, Slide Collection.

The Film and Video Library and the Music Library now have the same department head as the Art & Architecture Library in the Main Library, Leslie Abrams. It is hoped that this collaboration and further merging of departments will continue in the future and a renovation to unify these collections in the library space will occur.

· The 270,000 records in the slide database are going to be migrated to ROGER, the catalogue for the entire library. It will have a circulation module, bar-coding, and be searchable, but the label program has not yet been worked out. June 1998 is the starting date for this.



AAT, ULAN, and other electronic sources were discussed as well as whether it is better to obtain them from the Web or purchase them in book or CD format. The Getty's geographic place names authority tool is supposed to be out around the first of the year.


Good references as well as contact people were discussed for those working on their ASIAN collections. There is now a tool to change Wade-Giles to Pinyin for Chinese cataloguing.


We are focusing on the implementation of the Library of UC Images, an all-UC image data bank, at this point in time since we have only until the summer to get it all up and running. After that, we will focus more on how we might make it useful to everybody and if we want to try and expand the project to other areas. Asian art was one suggestions as many have new faculty in this area. It is hoped that this project will expand to all the campuses and be useful to all eventually.








At lunch the discussion centered around the fact that both the Art Librarians and VR Curators have numerous concerns and problems with the AMICO project. However, it was also determined that we all want to make sure that our voices are heard if UC participates in the testbed project. So, after lunch Lyn and Kathryn sent an e-mail message to Susan Starr at the California Digital Library to thank her for coming to the joint meeting of Art Historians and Art Librarians and sharing information about the California Digital Library. A clear statement of interest on the part of both Art Librarians and VR Curators in participating in the testbed project was a crucial part of this message.

The VR Curators summarized the discussions from the morning session. Maryly shared our decisions to try and negotiate a UC wide site license with Saskia, our interest in raising the value of a slide to $12 for insurance purposes, and our progress so far on LUCI, the UC image data bank that we are starting with funds from the Office of the President. There were many interesting suggestions on the part of the Art Librarians for expanding the project that have been recorded for future directions and will be considered in depth after implementation of this first phase. Maryly also summarized another project she is working on related to the history of the visual copy and asked for suggested sources of information. Maureen summarized the new information from all the UC campus image collections as mostly relating to migrating data from old systems to new. Each campus seems to be at a different stage, but exciting progress is being made towards making images and textual catalogues of images available online. (See above for more detailed accounts.)

The Art Librarians then summarized their meeting with the Art History chairs. Binders of information were handed out to each participant. Changes in the discipline of Art History were discussed at length along with UC's role in terms of the future. A platform for creating Web pages jointly was discussed. A demonstration of a new CD related to the art theorists of the Renaissance was provided. Susan Starr was a guest speaker at lunch to talk about the California Digital Library and AMICO was discussed at length. It was suggested that the Art Librarians and Art History Chairs might meet again at the CAA annual conference. A follow-up grant is being written to include the VR Curators in the next meeting which may be hosted by UCLA.

There was much discussion about sharing resources within the UC system and the practical decisions about really making one big library. The logic of focusing collections on the places of maximum use and related lending practices, both books or CD-ROM, were debated.

It was agreed that the two groups will try to organize a meeting in Philadelphia where the VRA and ARLIS are meeting back-to-back. Everyone agreed that is very useful to meet and collaborate.

Last modified: 1/27/2006 11:15 AM by by K. Ivy