GARLIC minutes 6/93

MINUTES OF UC/STANFORD ART LIBRARIANS MEETING


June 15, 1993 at UCLA, 10am-2pm



Present: Leslie Abrams (UCSD), Stella Bentley (CDC Liaison), Christine Bunting (UCSC), Monica Fusich (UCR), Ann Gilbert (UCB), Lyn Korenic (UCSB), Ray Reece (UCLA), Lorelei Tanji (UCI).



I. NEWS FROM EACH CAMPUS

UCI--A Ph.D. program in Art History was not approved, so through the "back door", a Ph.D. in History with an art history emphasis was approved this past Fall (previously they only had a B.A. program). Several new faculty have been hired in the Studio Art Department (MFA program), specializing in photography, multicultural, gender, and installation art.

UCB--MFA program in Studio Art and MFA in Dramatic Arts on hold and will possibly be disbanded. Construction of the Doe Library underground addition is proceeding well. Project SPIRO is available (architecture slide collection digitized and available via internet), contact Maryly Snow for details.

UCR--Two faculty members hired in Asian art has resulted in the increased acquisition of asian art materials to the UCR collection

UCSC--Ph.D. in History of Consciousness with an art history emphasis is available. Christine Bunting will be doing collection development for Asian American Studies as well as being the bibliographer for Fine Arts (art, film, dance, drama) and the Slide Librarian. UCSC is mapping its slide collection to MARC format. Clifford Lynch (DLA) is interested in this project for possible uploading to MELVYL.

UCSB--There is the possibility of getting new faculty, but nothing is official yet. The AEC collection is not cataloged according to LC, but the records are available on RLIN and will be available on MELVYL soon. If you have AEC that you do not want to keep (i.e. because they seem ephemeral to your collection or are duplicates orngifts), send them to UCSB. UCSB does not need auction catalogues.

UCLA--Design department will probably be disbanded; textile design will become part of the World Cultures program. UCLA GSLIS being "disestablished." The School of Architecture & Urban Planning is being disbanded too; architecture will become part of the School of Fine Arts & Architecture and urban planning will become part of the School of Public Policy. The Arts Library has a color copier now for its patrons. The Art History department has positions that may be filled in this coming year.

UCSD--The Art & Architecture Library (which includes the slide collection) successfully moved into its new quarters in Central Library. The School of Architecture may close--this is not official yet. Acquisition of architecture materials has been limited to the approval plan until further notice. Three senior faculty in the Visual Arts Department (specializing in performance) may take VERIP III, which would have a serious impact on the program unless those positions could be filled. A list of cancelled serials was distributed [a copy will be sent to each person on the listserv who did not attend the meeting].

CDC report--SCAP is about to disappear. The ULs have decided that SCAP funds will be used to support MELVYL databases and CRL membership. The idea of USC joining the UC/Stanford consortium has not been approved nor determined yet.


II. BRAINSTORMING SESSION.



Ideas for cooperative agreements and resource sharing

(asterisked ideas are the ones that the group decided to

work on for this upcoming year):



*-Serials/Fax

-Artists videotapes (possible collaboration with other

groups, such as women's studies, ethnic studies)

*-Catalogue raisonnes

*-Other expensive items/sets

*-Art exhibition catalogues

-Outside grants

*-Share gifts/dups

*-California art exhibition catalogues--regional

responsibilities

*-Artists books

-Share each other's budgets. Lyn is compiling the coll.

dev. policies, faculty interests, special collections,

etc. for the group.



III. MINI-SCAP AEC IMPLEMENTATION PROCEDURES.



Lyn Korenic passed out a draft of the Guidelines for the

AEC Project. [Copies will be sent to those not present at

the meeting.]



The keys to making this project work are: 1) sending Lyn

suggestions for AECs that fit the focus of the project--

artists of color and other traditionally underrepresented

groups (gay/lesbians, women); and 2) checking your local

OPAC to see if the suggested titles that will be posted

on the listserv are already present or "on order" in your

library.



Lyn suggested adding a clause, similar to one found in

the women's studies serials proposal: "Although a major

rationale for collaborative collection development

agreements is to eliminate or reduce unnecessary

duplication, this agreement does not forbid any library

from using its own funds to acquire materials that are

judged to be needed on site for primary users."




IV. SERIALS PROJECT


A copy of the methodology used by the women's

studies/american history group was distributed with

samples of their lists (master, core, titles under

cooperative agreements). Rather than reinvent the wheel,

we will review the methodology and memorandum of

agreement with the aim of copying/modifying it for our

group's project. [Copies will be sent to those not

present at the meeting.]


Fax might not be cost-effective for this group.

Christine Bunting pointed out that the cost of fax

transmission sometimes equalled the amount of art journal

subscriptions, whereas there is a definite cost-saving

for science journals. The other problem seemed to be who

would be doing the faxing--the art librarians or

interlibrary loan? The group decided to focus on the

serials project and not to worry about faxing for the

time being.


Ray Reece has just volunteered to be the serials project

coordinator. Thank you Ray for undertaking this job!

Please send him any suggestions regarding the types of

sources that should be used to create the master serials

list (i.e. Art Index, BHA, Artbibliographies modern,

Avery).


V. CATALOGUE RAISONNES PROJECT


The discussion focused on the dual nature of this

project: acquisitions and locations/referrals. The

group decided that campuses should post on the listserv

the CRs that they intend to purchase. This will help

other campuses decide whether they need to duplicate

certain CRs or whether they can depend on another campus

to get it.



The group also decided that campuses should post on the

listserve expensive items (any expensive item not

necessarily CRs) that should be in the system, but that

they cannot acquire on their own because the items are

too expensive. Expensive items listed on the listserv,

that a single campus cannot purchase, may result in

negotiations and resource sharing among interested

campuses.



The problematic identification of CRs was discussed.

Unless "catalogue raisonne" is in the title of a book, it

is not always evident that it is a CR. A master list of

catalogue raisonnes in the system will be created, as

well as an effort to create regional lists of available

CRs for patron referrals that are located in institutions

outside the UC/Stanford system (i.e. USC, Getty, Beverly

Hills Public Library)



VI. SUMMARY.
Activities that people have volunteered to

do:



Stella Bentley:

-Will see if HOTS or CDC can help us obtain access to

each other's OPACs; some campus OPACs are easily

accessible via the internet or MELVYL and others require

accounts and passwords.



-Will ask HOPS to consider special handling procedures

for art materials with regard to Interlibrary Loans.

While a provision for handling "Special Collections"

materials is already in place (i.e. loan of Special

Collection materials goes directly to their Special

Collection counterparts in the system), there was a

suggestion to enforce similar viewing restrictions on

certain art materials that are not strictly "special

collection" items, but that are in danger of mutilation

or are high-risk items. One example would be for items

loaned from an institution that does not normally

circulate materials (i.e. UCLA Arts Library). These

procedures might already be in place, but if not, S.

Bentley will see if HOPS can come up with procedures that

can accommodate these concerns.



Everyone's assignment unless specified:



-Serials Project. Review the proposed methodology and

review the "Memorandum of Agreement" of the women's

studies serials project. Send Ray Reece (Serials Project

Coordinator) any changes you think should be made in

either the methodology or the "memorandum". Provide

feedback on any other sources that should be used to

create the master list of serials, which is the first

step to this project.



Post any proposed serials cancellations on the listserv.

UCSD distributed a list of recent serials cancellations.

[Copies will be sent to those not at the meeting.]



**************

-Catalogue Raisonnes Project. Post any new CR titles

that you plan to purchase, and any titles that you think

are important to get into the system but that are too

expensive.



Lorelei & Ray: Compile Southern California regional resources

for CRs.

Ann & Christine: Compile Northern California regional

resources for CRs.

Lyn: Create master list of CRs in the UC/Stanford

system.



**************

-AEC Project.



Review Lyn's draft guidelines for the Mini-SCAP project.

The guidelines were approved by the group at the meeting,

but if you see any changes that should be made, contact

her directly.



Send Lyn suggestions of titles for this project, check

MELVYL first to see if already in the system.



When Lyn posts suggested titles, each campus will be

responsible for checking their local OPAC to see if is

already "on order" or owned.



Monica: Contact Worldwide Books to compile/compare the

approval plans for AECs throughout the UC/Stanford

system. We hope this will help us to ensure

diversification of the system's collection and to

continue the goals of the AEC project beyond the duration

of the Mini-SCAP funding.





********************

-Share gifts/dups.

Each campus will try to post on the listserv any

gifts/dups that they have for free on a first-come first-

served basis.





*******************

-California AECs.

We need to talk more about this. There was a concern

about how consistently we are collecting regional AECS in

this state. We need to discuss whether to assign

regional responsibilities for acquisition of regional

AECs. For example, Leslie Abrams & Susan Jurist have

volunteered to collect information for the San Diego

area. And we need to discuss the extent of this

collection (i.e. will this include AECs produced by

commercial art galleries?).





*********************

-Artists Books.

UCLA has historically been collecting artists books on a

larger scale than the other campuses. Notify Ray of

titles of artists books that should be in the system that

you are unable to purchase. Many campuses indicated that

they rely on UCLA to purchase various artists books. We

need to talk more about this to make sure that this

collection continues to grow for the benefit of the

system.





VII. Next Meeting. This meeting was so productive and

helpful, that the group decided to meet annually around

June--alternating the location between northern and

southern California. We will continue to meet at ARLIS

conferences too.
Last modified: 1/27/2006 2:45 PM by by K. Ivy