GARLIC minutes 6/93
MINUTES OF UC/STANFORD ART LIBRARIANS MEETING
June 15, 1993 at UCLA, 10am-2pm
Present: Leslie Abrams (UCSD), Stella Bentley (CDC Liaison),
Christine Bunting (UCSC), Monica Fusich (UCR), Ann Gilbert (UCB), Lyn
Korenic (UCSB), Ray Reece (UCLA), Lorelei Tanji (UCI).
I. NEWS FROM EACH CAMPUS
UCI--A Ph.D. program in Art History was not approved, so through the
"back door", a Ph.D. in History with an art history emphasis was
approved this past Fall (previously they only had a B.A. program).
Several new faculty have been hired in the Studio Art Department (MFA
program), specializing in photography, multicultural, gender, and
UCB--MFA program in Studio Art and MFA in Dramatic Arts on hold and
will possibly be disbanded. Construction of the Doe Library underground
addition is proceeding well. Project SPIRO is available (architecture
slide collection digitized and available via internet), contact Maryly
Snow for details.
UCR--Two faculty members hired in Asian art has resulted in the
increased acquisition of asian art materials to the UCR collection
UCSC--Ph.D. in History of Consciousness with an art history emphasis is
available. Christine Bunting will be doing collection development for
Asian American Studies as well as being the bibliographer for Fine Arts
(art, film, dance, drama) and the Slide Librarian. UCSC is mapping its
slide collection to MARC format. Clifford Lynch (DLA) is interested in
this project for possible uploading to MELVYL.
UCSB--There is the possibility of getting new faculty, but nothing is
official yet. The AEC collection is not cataloged according to LC, but
the records are available on RLIN and will be available on MELVYL soon.
If you have AEC that you do not want to keep (i.e. because they seem
ephemeral to your collection or are duplicates orngifts), send them to
UCSB. UCSB does not need auction catalogues.
UCLA--Design department will probably be disbanded; textile design will
become part of the World Cultures program. UCLA GSLIS being
"disestablished." The School of Architecture & Urban Planning is
being disbanded too; architecture will become part of the School of
Fine Arts & Architecture and urban planning will become part of the
School of Public Policy. The Arts Library has a color copier now for
its patrons. The Art History department has positions that may be
filled in this coming year.
UCSD--The Art & Architecture Library (which includes the slide
collection) successfully moved into its new quarters in Central
Library. The School of Architecture may close--this is not official
yet. Acquisition of architecture materials has been limited to the
approval plan until further notice. Three senior faculty in the Visual
Arts Department (specializing in performance) may take VERIP III, which
would have a serious impact on the program unless those positions could
be filled. A list of cancelled serials was distributed [a copy will be
sent to each person on the listserv who did not attend the meeting].
CDC report--SCAP is about to disappear. The ULs have decided that SCAP
funds will be used to support MELVYL databases and CRL membership. The
idea of USC joining the UC/Stanford consortium has not been approved
nor determined yet.
II. BRAINSTORMING SESSION.
Ideas for cooperative agreements and resource sharing
(asterisked ideas are the ones that the group decided to
work on for this upcoming year):
-Artists videotapes (possible collaboration with other
groups, such as women's studies, ethnic studies)
*-Other expensive items/sets
*-Art exhibition catalogues
*-California art exhibition catalogues--regional
-Share each other's budgets. Lyn is compiling the coll.
dev. policies, faculty interests, special collections,
etc. for the group.
III. MINI-SCAP AEC IMPLEMENTATION PROCEDURES.
Lyn Korenic passed out a draft of the Guidelines for the
AEC Project. [Copies will be sent to those not present at
The keys to making this project work are: 1) sending Lyn
suggestions for AECs that fit the focus of the project--
artists of color and other traditionally underrepresented
groups (gay/lesbians, women); and 2) checking your local
OPAC to see if the suggested titles that will be posted
on the listserv are already present or "on order" in your
Lyn suggested adding a clause, similar to one found in
the women's studies serials proposal: "Although a major
rationale for collaborative collection development
agreements is to eliminate or reduce unnecessary
duplication, this agreement does not forbid any library
from using its own funds to acquire materials that are
judged to be needed on site for primary users."
IV. SERIALS PROJECT
A copy of the methodology used by the women's
studies/american history group was distributed with
samples of their lists (master, core, titles under
cooperative agreements). Rather than reinvent the wheel,
we will review the methodology and memorandum of
agreement with the aim of copying/modifying it for our
group's project. [Copies will be sent to those not
present at the meeting.]
Fax might not be cost-effective for this group.
Christine Bunting pointed out that the cost of fax
transmission sometimes equalled the amount of art journal
subscriptions, whereas there is a definite cost-saving
for science journals. The other problem seemed to be who
would be doing the faxing--the art librarians or
interlibrary loan? The group decided to focus on the
serials project and not to worry about faxing for the
Ray Reece has just volunteered to be the serials project
coordinator. Thank you Ray for undertaking this job!
Please send him any suggestions regarding the types of
sources that should be used to create the master serials
list (i.e. Art Index, BHA, Artbibliographies modern,
V. CATALOGUE RAISONNES PROJECT
The discussion focused on the dual nature of this
project: acquisitions and locations/referrals. The
group decided that campuses should post on the listserv
the CRs that they intend to purchase. This will help
other campuses decide whether they need to duplicate
certain CRs or whether they can depend on another campus
to get it.
The group also decided that campuses should post on the
listserve expensive items (any expensive item not
necessarily CRs) that should be in the system, but that
they cannot acquire on their own because the items are
too expensive. Expensive items listed on the listserv,
that a single campus cannot purchase, may result in
negotiations and resource sharing among interested
The problematic identification of CRs was discussed.
Unless "catalogue raisonne" is in the title of a book, it
is not always evident that it is a CR. A master list of
catalogue raisonnes in the system will be created, as
well as an effort to create regional lists of available
CRs for patron referrals that are located in institutions
outside the UC/Stanford system (i.e. USC, Getty, Beverly
Hills Public Library)
VI. SUMMARY. Activities that people have volunteered to
-Will see if HOTS or CDC can help us obtain access to
each other's OPACs; some campus OPACs are easily
accessible via the internet or MELVYL and others require
accounts and passwords.
-Will ask HOPS to consider special handling procedures
for art materials with regard to Interlibrary Loans.
While a provision for handling "Special Collections"
materials is already in place (i.e. loan of Special
Collection materials goes directly to their Special
Collection counterparts in the system), there was a
suggestion to enforce similar viewing restrictions on
certain art materials that are not strictly "special
collection" items, but that are in danger of mutilation
or are high-risk items. One example would be for items
loaned from an institution that does not normally
circulate materials (i.e. UCLA Arts Library). These
procedures might already be in place, but if not, S.
Bentley will see if HOPS can come up with procedures that
can accommodate these concerns.
Everyone's assignment unless specified:
-Serials Project. Review the proposed methodology and
review the "Memorandum of Agreement" of the women's
studies serials project. Send Ray Reece (Serials Project
Coordinator) any changes you think should be made in
either the methodology or the "memorandum". Provide
feedback on any other sources that should be used to
create the master list of serials, which is the first
step to this project.
Post any proposed serials cancellations on the listserv.
UCSD distributed a list of recent serials cancellations.
[Copies will be sent to those not at the meeting.]
-Catalogue Raisonnes Project. Post any new CR titles
that you plan to purchase, and any titles that you think
are important to get into the system but that are too
Lorelei & Ray: Compile Southern California regional resources
Ann & Christine: Compile Northern California regional
resources for CRs.
Lyn: Create master list of CRs in the UC/Stanford
Review Lyn's draft guidelines for the Mini-SCAP project.
The guidelines were approved by the group at the meeting,
but if you see any changes that should be made, contact
Send Lyn suggestions of titles for this project, check
MELVYL first to see if already in the system.
When Lyn posts suggested titles, each campus will be
responsible for checking their local OPAC to see if is
already "on order" or owned.
Monica: Contact Worldwide Books to compile/compare the
approval plans for AECs throughout the UC/Stanford
system. We hope this will help us to ensure
diversification of the system's collection and to
continue the goals of the AEC project beyond the duration
of the Mini-SCAP funding.
Each campus will try to post on the listserv any
gifts/dups that they have for free on a first-come first-
We need to talk more about this. There was a concern
about how consistently we are collecting regional AECS in
this state. We need to discuss whether to assign
regional responsibilities for acquisition of regional
AECs. For example, Leslie Abrams & Susan Jurist have
volunteered to collect information for the San Diego
area. And we need to discuss the extent of this
collection (i.e. will this include AECs produced by
commercial art galleries?).
UCLA has historically been collecting artists books on a
larger scale than the other campuses. Notify Ray of
titles of artists books that should be in the system that
you are unable to purchase. Many campuses indicated that
they rely on UCLA to purchase various artists books. We
need to talk more about this to make sure that this
collection continues to grow for the benefit of the
VII. Next Meeting. This meeting was so productive and
helpful, that the group decided to meet annually around
June--alternating the location between northern and
southern California. We will continue to meet at ARLIS
Last modified: 1/27/2006 2:45 PM