UC Art Bibliographers Group

GARLIC meeting notes 11/97

GARLIC Meeting
UCB - Hosted by Elizabeth Byrne, Janice Eklund, Maryly Snow, Kathryn Wayne
11/15/97

Present: Leslie Abrams (UCSD), Myra Anderson (UCR), Christine Bunting
(UCSC), Elizabeth Byrne (UCB), Judith Herschman (UCLA), Jane Kimball
(UCD), Lyn Korenic (UCSB), Lorelei Tanji (UCI), Kathryn Wayne (UCB), Al
Willis (UCLS), Alan Ritch (UCSC and CDC Liaison)

Sliders Present: Lynn Beck (UCI), Christine Bunting (UCSC), Maureen Burns
(UCI), Janice Eklund (UCB), Madelyn Millen (UCR), Vickie O'Riordan (UCSD),
Maryly Snow (UCB)

Note: The GARLIC meeting convened on the day following the IAPIF
(Intercampus Academic Program Incentive Fund) meeting at UCB of eight art
librarians and eight Art History chairs. Attending the IAPIF meeting
were: Kathryn Wayne and Harvey Stahl (UCB), Jane Kimball and Jeffrey Ruda
(UCD), Lorelei Tanji and Dickran Tashjian (UCI), Al Willis and Robert L.
Brown (UCLA), Myra Anderson and Steven F. Ostrow (UCR), Lyn Korenic and E.
Bruce Robertson (UCSB), Christine Bunting and Raoul Birnbaum (UCSC), and
Leslie Abrams and Sheldon Nodelman (UCSD).

1. Introduction: Coordinator Lyn Korenic welcomed GARLIC members to UCB
and introduced Alan Ritch, acting liaison to our group from the UC
Collection Development Committee (CDC). Round robin reports were
distributed by email prior to the meeting and briefly discussed. Alan
gave an update on CDC current activities. CDC will be meeting the
following week, so we will hear more about their discussions later. Lyn
inquired about the results of the subject group self-evaluation submitted
earlier in the year. Alan sees GARLIC as an "exemplary group" with a
strong future. Alan briefly discussed his role on three important
committees: CDC, CFC (Computer Files Committee), and LPAI (Library
Planning and Action Initiative) which is involved with the CDL (California
Digital Library). A discussion ensued regarding the need to have arts and
humanities databases fully represented on the CDL. Science and technology
databases are part of the initial plan, but other disciplines will also be
added. In order to become a part of the CDL, humanities databases need to
be seen as providing a high yield for UC as a whole. A discussion
followed regarding the difference in research paradigms between the
sciences and the humanities, with the former usually adding new
information and the latter, in addition to adding new information,
contributing new ways to access and utilize older information. AMICO (Art
Museum Image Consortium) was mentioned as a possible (though expensive)
addition to the CDL, but other arts databases/digital resources owned by
UC are also currently available without charge. To
some extent, the CDL is interested in ongoing revenue generation from the
digital resources to help fund its maintenance and development. A CDL
Advisory Committee is also being formed and we hope someone sympathetic to
the arts and humanities will be appointed.

2. Electronic Resources Task Force:

BHA (Bibliography of the History of Art): Lyn explained the delay in
forwarding a proposal to the CDC to load BHA on MELVYL. Alan encouraged
us to submit a proposal as soon as possible. (Note: this was done
1/8/98). Alan mentioned that Art Index on MELVYL was not receiving a lot
a use. Discussion followed on how art literature is widely dispersed
among various indexes. Judith Herschman mentioned that BHA is available
free on the Faces of LA web site (however, this is not the full BHA file).

Infomine (http://lib-www.ucr.edu): Lorelei summarized her ideas for
getting GARLIC more involved with UCR's Infomine (the Visual and
Performing Arts section). We agreed that we would like to contribute to
this database as a group project. Lorelei offered UCI as a host site for
a training workshop to learn how to contribute records and how to
customize and integrate Infomine into our individual campus web sites.
She suggested that perhaps Steven Mitchell, UCR, could help train our
group. By using Infomine as a platform to share art-related Internet
resources, duplication of effort might be reduced and the development of
particular niches and interests could occur.

GARLIC-L: We briefly discussed the need to find a new campus to host our
garlic listserv. Christine Bunting generously offered to take on this
responsibility. (Note: the new garlic-l address is:
garlic-l@scilibx.ucsc.edu). Many thanks to Lorelei Tanji for hosting
garlic-l for the last four years or so. Lorelei's fine efforts in
starting and maintaining the list have done much to facilitate group
communication and interaction.

3. Collaborative Collection Development Task Force:

California Museum Publications: We discussed the possibility of sharing
duplicate publications, although no formal mechanism was devised. Al
Willis mentioned that he receives multiple copies and is willing to put a
second copy in SRLF, NRLF, and/or give copies to individual campuses.

"Farmington Plan" for Art Collections: Al suggested trying to identify
areas for which individual campuses are doing minimal collection
development, or areas for which individual campuses might be able to
depend on other campuses to take collecting responsibility. The goal is
to be able to eliminate some collecting areas. For example: decorative
arts and landscape architecture may be areas where campus "commitments"
could be made, thus reducing some duplication and expense. It was
suggested that we share any approval plans thus established. There was
also a suggestion of building a "rotating instructional collection" and
making our e-reserves available on the web.

Videos: Some campuses (UCI, UCSC, UCSD) are actively purchasing videos.
It is a media format that is of interest to disciplines beyond art.
Lorelei mentioned a licensing agreement for multiple copies that she was
able to negotiate with one of the larger video vendors. Despite the
relatively short life of a video (300 play before degradation), campuses
still find this an important format to acquire. Campuses are willing to
explore interlibrary lending of videos and exchanging information on video
acquisitions.

4. Lunch Discussion with Sliders: The discussion during the joint lunch
meeting centered on the CDL and the AMICO project. Both the art
librarians and the visual resources slide curators felt it was important
to participate in the AMICO project on a systemwide basis and in a variety
of academic environments, i.e, the classroom, library, visual resources
collection,etc. UC faculty participation in AMICO is critical to the
evaluation process. Again discussed were the numerous arts and humanities
digital projects appropriate for the CDL that would be of minimal cost and
available on a fair use basis. (Note: a meeting was held at the UC Office
of the President on 12/5/97 on the topic of AMICO. Attending were Susan
Starr (Coordinator, CDL), Christine Bunting, Susan Jurist, Kathryn Wayne,
Maureen Burns, Bruce Robertson, Harvey Stahl, and Robert Brown. Based on
their discussion, a formal proposal for UC systemwide participation in
AMICO was submitted on 12/15/97).

5. Joint Meeting with Sliders: Discussion centered on joint technology
issues, collecting image products, and collaboration. The previous day's
IAPIF meeting with the Art Librarians and UC Art History Chairs was
summarized as well as the morning sessions of both groups. It was
mentioned that a follow-up IAPIF meeting might be held in spring 1998 with
the Art History Chairs, the Visual Resources Curators, and possibly, if
funding allowed, the Art Librarians. The Art History Chairs spent much of
their time getting to know each others programs and future directions.
Unfortunately the Art Librarians convened separately during these
important discussions. Representatives from Chadwyck-Healey gave the Art
Librarians a demo of a new CD-ROM called Art Theorists of the Italian
Renaissance. Other discussion topics of the IAPIF meeting included
Infomine, CDL, and AMICO. The Visual Resources Curators then summarized
their morning morning session at which the following topics were
discussed: UC systemwide site licensing with Saskia, increasing the
insurance value of an individual slide to $12, the LUCI (Library of UC
Images) project funded by a UC Intercampus grant awarded to UCB, UCI and
UCR, and migration to new collection management systems at various
campuses. Maryly spoke about her research on the history of the visual
copy. Of general discussion were issues related to the one system, one
library concept, the need to change faculty perceptions about owning
everything, and improvements needed in Interlibrary loan.

At the start of the joint afternoon session, Lyn Korenic and Kathryn Wayne
(on behalf of GARLIC) emailed Susan Starr to express a strong interest in
UC systemwide participation in AMICO.

6. Catalogue Raisonne Task Force: Various issues continue to throw up
resistance to progress on this project. It was suggested that the
National Gallery of Art may already be doing what we had hoped to do.
This will be further investigated. It was also suggested that perhaps we
should be concentrating more on putting up information on the web on the
process of finding a catalogue raisonne instead of editing the
bibliographic records.

7. Serials Task Force: The group is working with three foci: access to
electronic serials, new print serials/cancellations, and monographic
series (retention of at least one subscription). Some campuses will be
doing serials cancellation projects again this year. We will continue to
share information on serials cancellation candidates and on new serials
acquired. Electronic serials for the CDL were suggested: Art Index/Art
Abstracts, BHA, Art Theorists of the Italian Renaissance, all the Getty
databases, Cinebooks (Motion Picture Guide), FIAF databases, BFA database
(Film Index International), ICONDA, Architectural Periodicals Index, and
the Design and Applied Arts Index, among others. Al suggested that we
might try to look at building digital content rather than just purchasing
it, for example, scanning a narrow selection of architectural history
journals. Journals forming a critical mass would be needed, such as
journals documenting the history of art in California. Lorelei
distributed a handout from the Science, Technology and Industry Collection
(STIC) workshop held fall 1997. The STIC workshop is a model methodology
for digital collection development that might be followed by other groups.
Two useful ARLIS/NA online resources: ARLIS/NA Art Resources on the
Internet includes e-journals
(http://afalib.uflib.ufl.edu/arlis/publications/internet.html) and the
ARLIS/NA Serials Round Table which compiles lists of newly published
serials (http://afalib.uflib.ufl.edu/arlis/policy/e28.html).

8. Auction Catalog Task Force: Lyn continues to process the large gift
of auction catalogs received last year and the ongoing gift. USC no
longer wants to receive duplicate catalogs. Book auctions continue to be
sent to UCLA and wine catalogs are sent to UCD. Lyn sent the coin
catalogs to the American Numismatic Society in New York.

9. In closing, many expressions of thanks were given to our hosts,
Elizabeth Byrne and Kathryn Wayne. It was decided that our next meeting
would be held during the ARLIS/NA Conference in Philadelphia in March
1998.

Recorder:

Lyn Korenic
GARLIC,Coordinator

Last modified: 1/27/2006 2:46 PM by by K. Ivy